The Travel Visa Company Limited of Gloucester House, Church Walk, Burgess Hill, West Sussex, RH15 9AS (“We”) are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is The Travel Visa Company Limited of Gloucester House, Church Walk, Burgess Hill, West Sussex, RH15 9AS.
The Travel Visa Company will collect personal information from the application form which you submit to us upon instruction; passports and any other documentation provided to us for the purposes of your visa application. This will include but is not limited to the User’s name, contact details such as your address, phone and email, holiday destination, travel history, and credit/debit card details. It could also include ‘sensitive’ information such as medical history and criminal convictions involving moral turpitude or a violation related to a controlled substance.
Personal information may also be gathered from when you write, fax, telephone or email us to make an enquiry.
Use of Personal Information
The Travel Visa Company uses your personal information to assess your suitability for a visa application and submit a visa application on your behalf. For the purpose of providing you with our services, we will disclose the information to third parties such as Embassies, High Commissions and foreign passport offices (who could be located outside the UK/EEA).
In order for you to travel overseas, it may be mandatory (as requested by government authorities) to disclose your information for immigration, security and anti-terrorism purposes, or any other purposes which they determine appropriate. Even if not mandatory, we may exercise our discretion to assist where appropriate.
The Travel Visa Company also uses information held about you in the following ways:
The Travel Visa Company does not sell or pass on data to any third parties but we may use your data on behalf of a third party.
The Travel Visa Company may also collect details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
We may also disclose information to organisations who act as “data processors” on our behalf, or to other organisations who perform business functions on our behalf, some of whom are outside the UK/EEA. These functions include administration, providing services (and contacting you where necessary), customer care, business management and operation, re-organisation/structuring/sale of our business (or our group companies), risk assessment, security and crime prevention/detection, research and analysis, marketing, monitoring, measuring and assessing customer purchasing preferences and trends, dispute resolution, credit checking and debt collection.
Due to privacy laws, The Travel Visa Company is unable to discuss your personal details and/or visa applications with any third party enquiring on your behalf (including family) unless you provide your consent authorising us to do so.
IP Addresses and Cookies
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:
Where we store your personal data
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
We have taken all reasonable steps to have appropriate security measures in place to protect your information. Outside the European Economic Area, controls on data protection may not be as wide as the legal requirements in this country. The transmission of information via the internet is never completely secure. We exclude our liability for personal data lost in transmission to the website.
We may pass your details to other parties who offer goods or services which we feel may interest you. If do not wish to have your details passed on in this way, you may ask us in writing not to do so.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy/data protection policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to Information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.